Exhibition FAQs

  • When & where is the 2020 Exhibit?

    June 1-3, 2020 at the Gaylord Opryland Resort & Convention Center, Nashville, TN

  • How & when do I reserve a booth?

    Please call the RSSI office at (904) 379-3366 for booth reservations.

  • What are the Exhibit Hours?

    The Emerging Technologies for Rail/Highway Grade Crossings Seminar & Lunch is on June 1, 2020 from 10:00am - 4:00pm in the Ryman Ballroom A. Exhibits Open Tuesday, June 2, 2020 9:00am – 5:00pm and Wednesday, June 3, 2020 8:00am-4:00pm.

  • When is Move In?

    Saturday, May 30th

    2:00 pm – 6:00pm

    Large Exhibitors (with RSSI Permission)


    Sunday, May 31st

    8:00am – 4:30pm

    Large Exhibitors (with RSSI Permission)


    Monday, June 1st

    8:00am – 5:00pm

    All Exhibitors

  • When is Move Out?

    Wedneday, June 3rd

    4:30am -10:00pm


    Thursday, June 4th


  • When is the RSSI Annual Membership Meeting?

    Tuesday, June 2nd at 2:00pm. Ryman Studio D

  • How & when can I register for the Exhibit?

    Registration Opens on February 11, 2020. Please register on line for the advance discount. See 2020 Portal for Registration Link.

  • What are the location and dates for the RSSI Social Events?

    RSSI will host a Beer & Wine Reception on Monday from 7:00pm - 9:00pm in the Ryman Ballroom A-F, a Social Event Tuesday from 5:00pm - 7:00pm in the Delta Ballroom and a Casino Event Tuesday from 7:00pm - 10:00pm in the Delta Ballroom Click Here for the Entertainment Policy.

  • What is the Entertainment Policy for RSSI?

  • Who is the Exhibit Contractor for RSSI Exhibitors?

    Genesis Exposition Services is the exhibit contractor for RSSI in 2020. You can find their contact information and various equipment rental & service order forms within the ESM (Exhibitor Service Manual). Genesis will have a Service Desk in the Exhibit Hall.

  • What is included in my booth cost?

    Each 10x10 booth includes 2 complimentary registrations (up to 20), pipe and drape and a 7”x44” identification sign.

  • What do I need to arrange for at my booth?

    Each exhibitor is responsible to arrange for electricity, shipping, furniture, carpeting, and any special service you may need. All details and forms are located within the ESM. See the 2020 portal for ESM Link.

  • Do I need Exhibitor Insurance?

    Yes! All exhibitors are required provide their COI – Certificate of Insurance, no later than 30 days prior to show. You can find a sample of the COI requirements and information on obtaining insurance within the ESM.

For further assistance, call the RSSI office at (904)379-3366 or email Dot Frenette.

Exhibition Schedule

The 2020 schedule is now available!

Exhibitor Service Manual

Exhibition Floor Plan

Contact RSSI




13133 Professional Drive, Suite 100

Jacksonville, FL  32225

Exhibition Location

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JUNE 2-4, 2020